Vendors Chair Responsibilities
- Compiles a list of all possible book vendors and other vendors.
Previous year's chair can help with providing previous year's list as
well as letter that went to vendors.
- A letter should go out to the vendors.
The letter should include a brief summary of what the conference is
all about, type of attendees,
previous year's attendees numbers, info regarding fee ($150 for this
year) as well as what the fee includes.
A copy of the cfp as well as previous year's program should go to the
vendors.
(should be done early September after our
September meeting)
- Contacts book reps for each book vendor. This is the best way to get
the vendors to participate.
Book reps are very eager to get their publisher to participate.
- Contacts software vendors for freebies to all attendees or just for a
raffle.
- Contacts those who might be interested in sponsoring the social, best
paper award etc..
- Collects all checks from vendors.
- Sends info to them regarding program, directions ..etc.. (Around
end of February)
- Needs to be available early at the conference when vendors check
in.
- Coordinates with vendors possible mailing back of books when the
conference is over.
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